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I-Colleague Information for International Colleagues at Hokkaido University

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JA
EN

01 Before & Upon Arrival

Process Before Arrival in Japan
Arrival Checklist
Moving In & Out Procedures
National Health Insurance & Pension
Immigration Procedures
My Number Card
Personal Seal (Inkan)
Letters from the Municipal Office - Password Protected

02 Employment Policies & Procedures

Handbook for New Faculty
Procedures at the Time of Employment - Password Protected
University Procedures While in Service - Password Protected
Procedures for Departure from Employment Within the Institution - Password Protected
Employment Regulations

03 Emergency

Emergency Numbers (110/119)
Disasters
Safety Confirmation System
J-Alert
Legal Consultation
Domestic Violence Consultation

04 Health

Culture Shock
Health Center
Hospitals
Mental Health Care
Medical Expenses
Regular Health Checkups
Pregnancy Guidelines
After Childbirth

05 Housing

Researcher Accommodations
Renting an Apartment
Municipal Housing
Moving Procedures
Utilities (Electricity, Gas, Water)
Waste Disposal

06 Campus Life

Japanese Language Learning
Library
On-Campus Gym & Sports Facilities
Harassment Consultation Office
Wi-Fi
Campus Bus

07 Daily Life

Telephone
Bank & Cashless Payment
Credit Card
Postal Services
Shopping (Halal Food Stores, etc.)
Transportation
Bicycles
Buying a Car
Switching Driver’s License
Driving Precautions
Japanese Holidays
Children’s Education
Employment with a Dependent (Spouse) Visa
Tax
Winter Life

08 Return Procedures

Check-Out Procedures for Accommodation
Checklists
Cancellation of Electricity, Water, and Gas
Bulky Waste Disposal
Cancellation Procedure for Credit Cards
Closure of Bank Account
Notification of Change of Residence
Settlement of Outstanding Local Taxes
Withdrawing from National Health Insurance
Returning Your My Number Card
Pension Withdrawal Procedure
Returning Your Residence Card

09 Reference

International Exchange Organizations
Useful Links
Social & Cultural Facilities in Hokkaido
List of Foreign Embassies & Consulates
Municipal Office Directory
Japan’s Social Insurance System
Currency exchange/Overseas Remittance

02 edit_note

Procedures for Departure from Employment Within the Institution

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Employment Policies & Procedures
Procedures for Departure from Employment Within the Institution - Password Protected

Update date: April 1, 2025

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Handbook for New Faculty
Procedures at the Time of Employment - Password Protected
University Procedures While in Service - Password Protected
Procedures for Departure from Employment Within the Institution - Password Protected
Employment Regulations

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01 Before & Upon Arrival

Process Before Arrival in Japan
Arrival Checklist
Moving In & Out Procedures
National Health Insurance & Pension
Immigration Procedures
My Number Card
Personal Seal (Inkan)
Letters from the Municipal Office - Password Protected

02 Employment Policies & Procedures

Handbook for New Faculty
Procedures at the Time of Employment - Password Protected
University Procedures While in Service - Password Protected
Procedures for Departure from Employment Within the Institution - Password Protected
Employment Regulations

03 Emergency

Emergency Numbers (110/119)
Disasters
Safety Confirmation System
J-Alert
Legal Consultation
Domestic Violence Consultation

04 Health

Culture Shock
Health Center
Hospitals
Mental Health Care
Medical Expenses
Regular Health Checkups
Pregnancy Guidelines
After Childbirth

05 Housing

Researcher Accommodations
Renting an Apartment
Municipal Housing
Moving Procedures
Utilities (Electricity, Gas, Water)
Waste Disposal

06 Campus Life

Japanese Language Learning
Library
On-Campus Gym & Sports Facilities
Harassment Consultation Office
Wi-Fi
Campus Bus

07 Daily Life

Telephone
Bank & Cashless Payment
Credit Card
Postal Services
Shopping (Halal Food Stores, etc.)
Transportation
Bicycles
Buying a Car
Switching Driver’s License
Driving Precautions
Japanese Holidays
Children’s Education
Employment with a Dependent (Spouse) Visa
Tax
Winter Life

08 Return Procedures

Check-Out Procedures for Accommodation
Checklists
Cancellation of Electricity, Water, and Gas
Bulky Waste Disposal
Cancellation Procedure for Credit Cards
Closure of Bank Account
Notification of Change of Residence
Settlement of Outstanding Local Taxes
Withdrawing from National Health Insurance
Returning Your My Number Card
Pension Withdrawal Procedure
Returning Your Residence Card

09 Reference

International Exchange Organizations
Useful Links
Social & Cultural Facilities in Hokkaido
List of Foreign Embassies & Consulates
Municipal Office Directory
Japan’s Social Insurance System
Currency exchange/Overseas Remittance

International Support Sec., Division of International Planning International Affairs Department, Hokkaido University: N8 W5, Kita-ku, Sapporo 060-0808 JAPAN
tel: +81(0)11-706-4405
e-mail: ko-shien*oia.hokudai.ac.jp
(Please change * to @.)

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