Handbook for New Faculty

Update date: November 1, 2024

This is the link to the ‘New Faculty Handbook,’ which we ask all newly recruited faculty members to read upon joining our university. （This link cannot be accessed from off-campus）

Points to Be Aware of During Your Employment

1. Employee ethics
2. Harassment prevention
3. Elimination of discrimination against people with disabilities
4. Prohibited acts in research
5. Safety education and training
6. Research safety
7. Managing chemicals, liquid waste, and other hazardous materials
8. Security export control
9. Employment of non-regular employees in laboratories
10. Information security measures and appropriate use of software
11. Protection of personal information
12. Confirmation of safety in large-scale disaster
13. Use of groupware (desknet’s NEO) and entry of profile information
14. Acquisition of researchmap IDs and entry of data such as degrees and achievements
15. The procedures for using the University’s symbol marks and logos
16. Whistleblowing and breach reporting system
17. Ainu relations and initiatives

Code of Conduct, etc.

1. Office hours
2. Handling of cases in which employees engage in work other than their job at HU (concurrent posts)
3. Health checkups
4. Staff IDs

Finances and Accounting

1. Ordering and inspection (acceptance and inspection) of goods, etc
2. Placing orders under unit price contracts
3. Out-of-pocket expenses and corporate credit card payments
4. Applications for business trips (application procedure for travel expense payment)
5. Payment of honoraria (rewards)
6. Transferring research materials and equipment from other institutions upon appointment with HU
7. Purchasing books, magazines, etc
8. Other

Information Network, etc.

1. HU’s information network
2. How to access Single Sign-on (SSO) System (University-wide network system)

Matters Relating to Education and Student Support

1. Educational code of ethics
2. Cooperation for liberal education and general education
3. Academic assessment
4. Entry of syllabus and academic records
5. Duties relating to entrance examinations
6. Acceptance of international students
7. Faculty Development (FD)
8. Student Advice and Counseling Center (SACC)

Research Partnerships and Partnerships Between Universities and Industry

1. Types and procedures for competitive research funds
2. Collaborative research, industry creation laboratories, commissioned research and academic consulting
3. Inventions, patent applications and tangible deliverables
4. Entrepreneurship support
5. Reporting research achievements and results for Grants-in-Aid for Scientific Research (KAKENHI)
6. Autonomous enforcement of research integrity
7. Management of Confidential Information in Research Activities
8. Implementation of conflict of interest management in government-industry-academia collaborations
9. Life science and medical research involving human subjects
10. Sharing and effective use of research equipment (Global Facility Center (GFC))
11. Open Laboratories and Animal Research Facilities at Creative Research Institution

Use of Facilities

1. Vehicle entry restrictions on campus
2. Hokkaido University Tokyo Office
3. Hokkaido University Co-op

Other

1. International Strategy of Hokkaido University Toward the Year 2040 (Hokkaido University Global Vision 2040)