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Handbook for New Faculty

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Update date: October 30, 2025

This is the link to the ‘New Faculty Handbook,’ which we ask all newly recruited faculty members to read upon joining our university. （This link cannot be accessed from off-campus）

Points to Be Aware of During Your Employment

  1. Employee ethics
  2. Harassment prevention
  3. Elimination of discrimination against people with disabilities
  4. Prohibited acts in research
  5. Safety education and training
  6. Research safety
  7. Managing chemicals, liquid waste, and other hazardous materials
  8. Security export control
  9. Employment of non-regular employees in laboratories
  10. Information on security measures and appropriate use of software
  11. Protection of personal information
  12. Confirmation of safety in large-scale disaster
  13. Use of groupware (desknet’s NEO) and entry of profile information
  14. Acquisition of researchmap IDs and entry of data such as degrees and achievements
  15. The procedures for using the University’s emblem, marks, and logos
  16. Whistleblowing and breach reporting system
  17. Ainu relations and initiatives

Code of Conduct, etc.

  1. Office hours
  2. Handling of cases in which employees engage in work other than their job at HU (concurrent posts)
  3. Health checkups
  4. Staff IDs

Finances and Accounting

  1. Ordering and inspection (acceptance and inspection) of goods, etc
  2. Placing orders under unit price contracts
  3. Out-of-pocket expenses and corporate credit card payments
  4. Applications for business trips (application procedure for travel expense payment)
  5. Payment of honoraria
  6. Transferring research materials and equipment from other institutions upon appointment at HU
  7. Purchasing books and magazines
  8. Other

Information Network, etc.

  1. HU’s information network
  2. How to access Single Sign-on (SSO) System (University-wide network system)

Matters Relating to Education and Student Support

  1. Educational code of ethics
  2. Cooperation for liberal arts education and general education
  3. Academic assessment
  4. Entry of syllabus and academic records
  5. Duties relating to entrance examinations
  6. Acceptance of international students
  7. Faculty Development (FD)
  8. Student Advice and Counseling Center (SACC)

Research Partnerships and Partnerships Between Universities and Industry

  1. Types and procedures for competitive research funds
  2. Collaborative research, industry creation laboratories, commissioned research and academic consulting
  3. Inventions, patent applications and tangible deliverables
  4. Entrepreneurship support
  5. Reporting and publication of research achievements and results obtained through Grants-in-Aid for Scientific Research (KAKENHI)
  6. Autonomous enforcement of research integrity
  7. Management of Confidential Information in Research Activities
  8. Implementation of conflict-of-interest management in government-industry-academia collaborations
  9. Medical and biological research involving human subjects
  10. Sharing and effective use of research equipment (Office for the Integrated Technical Core Hub Global Research Facility Alliance Center (GFC))
  11. Open laboratories and animal experimentation facilities at the Institute for Integrated Innovations

Use of Facilities

  1. Vehicle entry restrictions on campus
  2. Hokkaido University Tokyo Office
  3. Hokkaido University Co-op

Other

  1. International Strategy of Hokkaido University Toward the Year 2040 (Hokkaido University Global Vision 2040)